How to write a cover letter
Cover letter (CL) is a document that accompanies your CV when you apply for a job. As a CV document that is written on a template and is similar to most of the candidates, a cover letter is your chance to give an individual seal to your biography and to express your specifics. CL is desirable to be as short as possible (200-250 words) and its goal is to introduce an employer to your CV to point to activities and features that are of particular relevance to the application.
Your cover letter should answer questions that the employer might have for you to read by reading your CV. In short, the aim of the cover letter is to answer the employer’s question: Why should I hire this person?
The cover letter has a form of a business letter: your address and contact information will come under your name, at the top right of the page. Below this, on the left, write down the name of the person you are addressing, as well as the function and organization of which you are addressing. If you do not have a contact person name, you only address the letter to the company.
If you know the name of the person you are writing to, start with Dear Sir or Madam, or if you are writing in English Dear MR, Ms. Mrs. In this case, you should complete a letter with regards like “Kind regards”. If you do not know the name of the contact person, start with Dear Sir / Madam, Dear Sir or Madam.
At the end of the letter, specify the place and date of the letter. Below this, please indicate which documents you attach to the application. If you only send the CV, it is only enough to mention it in the text of the cover letter.
If you send the application by post, print the cover letter on A4 plain paper, as well as your CV, and place it in a white envelope. It is not recommended to print on color paper and use other colors than black letters. Make sure you provide a quality print of your CL and CV.
The ideal cover letter should not have more than four paragraphs. The aim of the first paragraph is to highlight what you are signing up for and where you have received information about the job application.
In the second paragraph, write the qualifications and skills you possess (skills of presentation, communication, bargaining or other qualifications relevant to the specific workplace) should be listed that make you the right person for this job. Read carefully the job ad, and determine the qualifications you need and verify once again whether you are the right person for that job. Do not just state your virtues, state your explanation. It may be the best way to start with your previous work experience and how you have developed the qualifications and skills you possess. Same as in a CV, the result should be that you are an independent person who knows to take the initiative and responsibility. Please explain in this section and any ambiguities that your employer might have reading your CV and explain why you of all are a true person for that place, even if you do not meet all of the terms in the job advertisement. In short, the second paragraph should show you are good for that job.
The third paragraph should be about why you want this job. Think about it because that question will probably be waiting for you in the interview – why you signed up for this job and why did you choose that company. You need to show strong motivation and ability to contribute to the work of a specific organization, and in return you get some satisfaction (it is preferable that your only satisfaction and motivation is not just money, but that you are essential to improvement, advancement …).
The last paragraph emphasizes that you are willing to explain the employer in detail and show your qualities during the interview.
A proper letter should sound be sincere, as the CV needs to be adapted for each job application the cover letter should be updated it regularly also. The cover letter behind your CV is your presentation and you should keep in mind that it speaks for you until you appear in the interview.